Executive Assistant - Wellington
Help shape the future of Education
We work to shape an education system that delivers equitable and excellent outcomes
Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.
About this role | Mō tēnei tūranga
This is a permanent full-time role based in Wellington.
We’re looking for two highly organised and trusted Executive Assistants to provide one on one support to two executive leaders:
Hautū | Deputy Secretary, Te Pou Kōrero | Digital and Data, and
Hautū | Deputy Secretary, Te Pou Taunaki |Learning Support.
You’ll manage a dynamic schedule, oversee confidential administrative tasks, and ensure the Hautū are equipped to lead their business groups effectively.
You’ll join a connected, collaborative and supportive team in the Office of the Hautū. The work is varied and fast-paced, with regular engagement across the Ministry and with external partners.
You’ll think two steps ahead to make sure all the little details are taken care of. This includes.
owning a changing and often complex diaries
overseeing and proactively managing busy inboxes
triaging requests to ensure urgent matters are actioned and others are delegated appropriately
preparing meeting packs and coordinating papers
sharing your knowledge through peer mentoring opportunities.
Your trustworthy, proactive support, and strong judgement will be critical to the smooth running of our business units and in enabling our Hautū to focus on strategic leadership.
Salary range: $74,815 - $90,347 per annum + 3% kiwi saver. The successful candidate will be appointed at a salary which reflects individual skills and experience.
For more details about each role -
you can view the job description here EA - Te Pou Korero | Data and Digital.
you can view the job description here EA - Te Pou Taunaki | Learning and Support
About you | Mōhou ake
You’ll bring a calm, professional presence and strong judgement, along with:
Proven experience providing executive support to a senior leader (Tier 2 ideally) in a complex organisation.
Experience managing the diary of a senior leader, arranging appointments and organising papers to support meetings.
Excellent organisational, relationship-building, administrative and time management skills.
Sound judgment, discretion and professionalism
Knowledge of and experience of the Machinery of Government and/or public sector
High proficiency in Microsoft tools, including MS Teams
The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.
In return, you’ll join a supportive team culture with a strong focus on development and have the opportunity to contribute to meaningful change in education.
About our group and team | Mātau rōpū ake
Te Pou Kōrero | Digital and Data sets the digital and data direction that enables modern, efficient and seamless experiences for all those interacting with education services.
We lead the development and implementation of digital and data strategies, provide oversight of products and services, and work closely with partners across the education sector. We have a strong focus on innovation, exploring new technologies, and enabling evidence-based decision making.
Te Pou Taunaki | Learning Support group enables the provision of services that support achievement and success in everyday life for learners with additional needs.
Are you ready to make a difference? | Kua rite koe mō tēnei mahi?
If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.
For further information, please contact MinEd.Recruitment@education.govt.nz
Applications close Midnight Friday 13 March 2026
We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.
