Kaiwhakahaere Tari (Sciences) Dunedin
Divisional Services and Administration
Whakaratoka me kā Whakariteka ā-Wahaka
Support the Sciences Division at the University of Otago - connecting people, place, and purpose.
Salary, 6.75% superannuation and five weeks annual leave
Career development and tertiary study benefit
Ongoing professional development opportunities
About our team/Mō te tīma
Whakaratoka me kā Whakariteka ā-Wahaka - Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. You will be part of a supportive administration division providing administrative services to the Sciences Divisional Office.
The role/Te mahi
As our Kaiwhakahaere Tari, you will be the first point of contact for the Sciences Divisional Office, providing a warm, professional welcome to staff, students, and visitors.
You will support daily operations by:
delivering comprehensive administrative support across the Division
assisting Māori and Pacific student support teams administratively, contributing to a well-supported, inclusive environment
committing to upholding the principles of Te Tiriti o Waitangi and demonstrating an understanding and appreciation of Te Ao Māori
collaborating with the Senior Administrator and Executive Assistant on projects, tasks and general administration
offering critical administrative assistance during staff shortages where needed
managing office supplies, maintaining systems, and ensuring a well-organised workspace
handling inquiries, meeting arrangements, minute-taking, planning and logistics for travel, transactional finance activities, and other office duties as required.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for a proactive, customer focused professional, with a friendly manner, excellent relationship building and time management skills. You will play a pivotal role in supporting the University's Māori Strategic Framework and Pae Tata plans by fostering a positive environment for both tauira and kaimahi Māori to flourish.
Key skills required include the following:
Previous experience in an administration role, or a willingness to learn
Proficiency in Te Reo Māori me ona Tikanga, or a willingness to increase proficiency
Strong written and verbal communication skills, with an eye for detail
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems
Excellent organisational skills and an attention to detail.
An ongoing commitment to positive outcomes for our students, staff, and visitors
Further details/Pūroko
This is a permanent, full-time position (37.5 hours per week), located in Dunedin.
The appointment range for this role is $65,281 - 69,648. Top of range $74,947.
You must have the right to live and work in New Zealand to apply for this position.
Otakou Whakaihu Waka - University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
Application/Tono
To submit your application (including CV and cover letter) please click on the apply button below. Applications quoting reference number 2500717 will close on Sunday, 25 May 2025.
APPLICATION INFORMATION
To view all current vacancies and to apply online go to: www.otago.ac.nz/jobs
Equal opportunity in employment is University policy.
E tautoko ana Te Whare Wananga o Otago i te kaupapa whakaorite whiwhinga mahi.
